Request for Proposals

Collaborative Facilitation & Management – Environmental Alliance of New Mexico

Project Summary & Background

The Environmental Alliance of New Mexico (EANM) is a statewide collaborative of nearly three dozen organizations that works to foster a more strategic conservation policy community in New Mexico. EANM accomplishes this by expanding the conservation community’s collective capacity through skills-building trainings, networking and resource sharing opportunities, and fostering collaboration. EANM primarily convenes throughout the year in Albuquerque and Santa Fe.

In addition to its regular scope of work, EANM is also embarking on a multi-year process to evaluate and adjust its internal processes and systems to better accomplish long term goals of authentic engagement with rural communities, and stronger cross-movement collaboration with social, economic and environmental justice movements. EANM also has a core commitment to diversity, equity and inclusivity both internally and externally as a collaborative. This means that EANM commits to advancing policies, partnerships, and internal practices that reflect and honor the diverse communities that make up our society, and that enhance our collective interests through widely shared decision making power.

EANM is fiscally sponsored and organized by Conservation Voters New Mexico Education Fund (CVNM Education Fund), a 501c3 nonpartisan nonprofit organization. The collaborative primarily convenes in Albuquerque and Santa Fe. CVNM Education Fund believes that protecting our environment begins with the people of New Mexico. We do this by engaging the people of New Mexico in our long-standing shared values of protecting our air, land, water and the health of our communities.

EANM is seeking a consultant to facilitate and manage the collaborative’s scope of work, including basic meeting management, recruitment of participants, scheduling of meetings, creation of meeting agendas, meeting facilitation, and ongoing documentation of action steps taken by the group. The facilitator will also engage diverse constituencies, generate a vision for collective action and foster a sense of accountability that guides steady progress. The timeline for this contract is July 2018 through March 2019.

Current Norms of EANM

EANM currently meets at a frequency of every six weeks, and rotates meeting locations between Albuquerque and Santa Fe. EANM also meets weekly during legislative sessions both in person and over the phone. Over the course of this contract, the facilitator should expect to convene 12-14 meetings. Meetings are on average two hours long (one hour long during the legislative session), and cover general updates about collaborative work, and forward looking opportunities around the common agenda. Two major meetings happen each fall in the months of August and September: the common agenda nomination and vote meetings. At these meetings, EANM members nominate policies for the group’s consideration, and vote on which policies will be adopted as part of the common agenda. For in-person meetings, EANM uses meeting spaces that offer nonprofit or free rates. Remote access technology, like Zoom or conference call, are used for shorter meetings or to assist rural or remote partners in participating fully in meetings.

Scope of Work

  • Guide the group in prioritizing 2-3 priority goals for growth, and collective work;
  • Organize and facilitate regular group meetings that help prepare and support the group in it’s collaborative work, including organizing skills-training opportunities for organizational partners;
  • Organize and facilitate a priority setting process for the 2019 Legislative Session;
  • Build group consensus around major gaps and opportunities;
  • Mobilize steady progress and activities to achieve priority goals of the collaborative through an equity and justice lens relying on EANM partners to carry forward with major aspects of this work;
  • Identify and recruit new partners and allies, with a priority focus in New Mexico’s rural communities and/or organizations lead by or disenfranchised communities; and
  • Mobilize steady progress and activities to achieve priority goals of the collaborative, relying on EANM partners to carry forward with major aspects of this work.

Budget: Funding for the project is $12,000.

Proposal Requirements & Contact Information:

Your proposal should include the following components:

  1. Qualifications: Applicant profile including length of time engaged in community work and examples of recent relevant projects.
  2. Approach: Description of the consultant’s interest in this project and proposed approach to complete the work described herein.
  3. Budget: Please submit a simple budget and/or budget narrative confirming use of funds. Funds may be applied toward core administrative and operating costs, salaries, stipends, travel time/mileage, and meeting materials (including catering or room reservations), as needed.
  4. Biographies for key individual(s) leading the project.
  5. Two References. Please include name, affiliation/relationship, address and phone number.

To apply: Proposals may be submitted via email to Molly Sanders at Molly@cvnm.org by June 22, 2018. Please feel free to direct possible questions about this RFP to Molly Sanders via email or phone: (505) 554-4115.

Selection Process: A Review Committee will be comprised of members of EANM and the fiscal sponsor, CVNM EF. The Review Committee will consider each proposal carefully and identify the top candidates to participate in a phone or in-person interview.